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May ’25 Board Meeting Minutes

2025-06-12T11:45:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 13, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 13, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Amy Keck, Derek Mason, Matt Kirk, Laura Lathrop
    • Absent – Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter
    • Others Present – Logan Braddock, Director
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the April 8 meeting were reviewed. Amy Keck made a motion to approve the minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The April 2025 financial reports were reviewed. Derek Mason made a motion to approve the financials. Matt Kirk seconded the
      motion. Measure carried.
    • The motion was made to table the Trust Bank CD until the next meeting; the expiration is July, 2025, so the future of the CD will be decided at the June meeting.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – Logan reported the info from the May 2025 Public Relations/Marketing Committee meeting. Plan is to continue with social media postings & continue reaching out to the schools when we have events specific to children.
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Interviews are currently under way for Jean’s job. Logan reports several good candidates & will be deciding prior to the June meeting.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Children’s Area Signage – Logan showed pictures of what the mural painting in the children’s area will look like.
    • FY 25 Nonresident Fee – Board suggested leaving the nonresident fee for a library card at the current price of $55. Amy Keck made the motion. Derek Mason seconded. Motion carried.
    • November 2025, Meeting Change – The November 2025 meeting was scheduled for Veteran’s Day. The meeting will be moved to the following
      Tuesday, November 18.
    • Chapter 5 – “Building Infrastructure and Maintenance” – Many items replacement timeline discussed.
      • The water predates Logan, while it’s ok for now, it will probably need replaced at some point in the fairly near future.
      • The two air conditioner units are maintained each summer. The first is new and working great, the second is older, and might need
        replaced soon, but it seems ok for the time being.
      • The Building/Grounds/Technology committee needs to schedule a meeting soon to discuss a replacement timeline for these big
        expenditures, and the 5-year plan for the long-term projects.
      • Todd Bettis has been working on the outside of the library this spring and summer, he’s trimmed the hedges and added mulch to the
        plantings.
      • The parking lot will be repainted by the city over the summer.
  10. Executive Session – N/A
  11. Adjournment – Derek Mason made a motion to adjourn. Matt Kirk seconded the motion. Meeting was adjourned at 6:32pm.

Minutes submitted by Amy Keck.

May ’25 Board Meeting Minutes2025-06-12T11:45:04-06:00

June ’25 Board Meeting Agenda

2025-06-05T13:37:23-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

June 10, 2025

  1. Call to Order – Roll Call
  2. Recognition of Visitors and Public Comments
  3. Secretary’s Report and Approval of May 13, 2025 minutes
  4. Treasurer’s Report & Approval of Bills Payable
    • Approval of Treasurer’s report
    • Approval of bills payable
  5. Committee Reports
    • Finance Committee
    • Personnel Committee
    • Policy/Bylaws Committee
    • Building/Grounds Committee
    • Public Relations/Marketing Committee
    • Technology Committee
    • Planning Committee
    • Transition Committee
  6. Librarian’s Report
  7. Correspondence/Communication/Public Relations
  8. Old Business
    • Committee Lists
    • FY 25 Meeting Date Change November 2025
  9. New Business
    • Chapter 6 “Safety”
    • Annual Report
  10. Executive Session
  11. Adjournment
June ’25 Board Meeting Agenda2025-06-05T13:37:23-06:00

April ’25 Board Meeting Minutes

2025-05-14T16:38:13-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 8, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst April 8, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Derek Mason
    • Absent – Laura Lathrop
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the March 11 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The March 2025 financial reports were reviewed. Rachel Kinkade made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the March bills payable. Rachel Kinkade seconded the motion. Measure carried.
    • Amy Keck made a motion to open to budget to move $4000 from City Grant Utilities expense to Miscellaneous expense. The funds will be used primarily for digital services and automation for the upcoming month. Derek Mason seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported additionally that Todd Bettis has begun landscape work, that the part-time library position has been posted online, and that there has been a donation of Narcan to the library.
    • Logan also reported that funding for the Federal Institute of Museum and Library Services has been cut. OPL does not receive any direct funding from IMLS, but the IL Heartland System receives about $2 million, which could affect the services provided to us by Heartland and will also affect the Road Scholar Series.
  7. Correspondence/Communication/Public Relations
    • David Abell has submitted his resignation from the board.
    • A letter was received from First National Bank asking us to vote for board members. The library will decline this opportunity.
  8. Old Business – N/A
  9. New Business
    • Chapter 4 Access – Logan reported that our long-term space needs to be reviewed every 5 years, so this will be a project for the building committee at their next meeting.
    • Committee Lists – The board decided to wait until David Abell’s replacement is found to assign committees for the upcoming year.
  10. Executive Session – N/A
  11. Adjournment – Rachel Kinkade made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:12 pm.

Minutes submitted by Crystal Trout.

April ’25 Board Meeting Minutes2025-05-14T16:38:13-06:00

March ’25 Board Meeting Minutes

2025-04-09T14:53:11-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade March 11, 2025 at 5:30 pm.
    • Present – included Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Laura Lathrop
    • Absent – –Julia Eichhorst, David Abell, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the February 11 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Audra Clodfelter seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The February 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Laura Lathrop made a motion to approve the February bills payable. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the revised 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported additionally that three new patron computers had been installed by Lazerware.
    • The Erate bidding process was complete and Clearwave Fibre was chosen.
    • Lee Martin will be presenting at the library on April 30 at 6pm. The library will be holding a book sale on April 25 & 26.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – A revised budget was presented by Andrea with adjusted payroll. Crystal Trout made a motion to approve the budget. Audra Clodfelter seconded the motion. Measure carried. With regard to the budget, Logan appeared at the City Council meeting on March 10 and requested the library’s utility allowance from the City of Olney be raised from $8600 to $11,000. It was approved by the City Council.
  9. New Business
    • Quotes for landscaping and maintenance were reviewed from Todd Bettis and Yard Girl. Andrea Puckett made a motion to approve the lower quote from Todd Bettis for spring and fall projects and monthly upkeep. Laura Lathrop seconded the motion. Measure carried.
    • Chapter 3 Standards: Personnel – Logan reviewed the standards and our compliance.
  10. Executive Session – N/A
  11. Adjournment – Audra Clodfelter made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:19 pm.

Minutes submitted by Crystal Trout.

March ’25 Board Meeting Minutes2025-04-09T14:53:11-06:00

April ’25 Board Meeting Agenda

2025-04-06T21:06:17-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

April 8, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of March 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 4 “Access”
      • Committee Lists
  2. Executive Session
  3. Adjournment
April ’25 Board Meeting Agenda2025-04-06T21:06:17-06:00

February ’25 Board Meeting Minutes

2025-03-18T11:52:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst February 11, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Audra Clodfelter, Amy Keck, Laura Lathrop, Derek Mason
    • Absent – Rachel Kinkade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 14 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The January 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Audra Clodfelter seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the January bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the proposed 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also presented the board with a quote for landscape work needed at the library. The trustees asked Logan to obtain a second quote for comparison.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Draft library budget- Andrea Puckett distributed the proposed budget to trustees. At 5:37pm, Crystal Trout made a motion, seconded by Andrea Puckett, to enter into executive session to discuss employee salaries for 2025-2026 fiscal year. The motion carried, and all non-trustees were asked to leave the room. The trustees reconvening in open session at 6:01pm. Andrea was asked to make changes to the proposed budget based on salaries set in the executive meeting and to present a revised budget at the March meeting for final approval.
    • Author talk – Lee Martin has published a new book and asked to visit OPL in April or May for a cost of $1000. Crystal Trout made a motion to approve the expenditure. Audra Clodfelter seconded the motion. Measure carried. The trustees suggested April would be a better month if possible.
    • Chapter 2 Standards: Governance & Administration – Logan reviewed the standards and suggested that the Policy manual needs reviewed in 2025, and the personnel committee needs to have an employee succession plan.
  10. Executive Session – N/A
  11. Adjournment – Laura Lathrop made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:38 pm.

Minutes submitted by Crystal Trout.

February ’25 Board Meeting Minutes2025-03-18T11:52:04-06:00

March ’25 Board Meeting Agenda

2025-03-11T11:39:31-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

March 11, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of February 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee – Finalize 2025 budget
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 3 “Personnel”
      • Landscaping
  2. Executive Session
  3. Adjournment
March ’25 Board Meeting Agenda2025-03-11T11:39:31-06:00

January ’25 Board Meeting Minutes

2025-02-17T12:52:14-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 14, 2025

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst January 14, 2025 at 5:36 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Crystal Trout, Audra Clodfelter, Amy Keck, Derek Mason
    • Absent – David Abell, Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the December 10 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The December 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the December bills payable. Derek Mason seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to add $2000 given to us by the Carrie Winters Fund to the Carrie Winters revenue line and to the Carrie Winters Fall Grant expense line. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason has compiled the 2024 director evaluations completed by the trustees and has presented them to Logan at a recent meeting. The evaluations were extremely positive.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. There are a pleasing number of programs and events coming this winter/spring.
    • Logan reported that performed staff evaluations last week, and he shared the written evaluations with the trustees. Logan also reported two recent incidents where the Olney Police were called to the library. Regarding these incidents, Julia is going to ask the Olney Police Chief if it would be possible for officers to make drive-thrus of the library parking lot occasionally during the day and night.
  7. Correspondence/Communication/Public Relations – Logan presented a special request from the local retired teachers’ organization. The trustees discussed the request and gave Logan a recommendation.
  8. Old Business – N/A
  9. New Business
    • Board Vacancy – Denyse Eagleson has resigned from the board after fulfilling her 3 year term. The board discussed potential replacements.
    • Security Cameras – Logan reviewed the positions of the cameras outside. One camera is blocked by a large bush. The trustees asked Logan to look into having the camera moved or the bush trimmed to make that position effective.
    • Emergency Closures Policy – The board discussed pay of employees when the library is closed for weather or other unforeseen circumstances. The board is going to follow the City of Olney’s policy of not paying part-time employees if there is a closure for the time being. The board will review and develop a formal policy at a later time for part-time, full-time and salaried employees.
    • Chapter 1 “Core Standards” – Logan reviewed necessary considerations for chapter 1 of the standards.
  10. Executive Session – N/A
  11. Adjournment – Crystal Trout made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:49 pm.

Minutes submitted by Crystal Trout.

January ’25 Board Meeting Minutes2025-02-17T12:52:14-06:00

December ’24 Board Meeting Minutes

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst December 10, 2024 at 5:30 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – David Abell
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the November 12 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The November 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the November bills payable. Derek Mason seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason has only received 4 of the employee evaluations. He requested they be returned to him as soon as possible.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – Rachel Kinkade presented a modified 5-year plan to the trustees and discussed changes from the former plan. Derek Mason made a motion to accept the plan presented for 2024-2029. Amy Keck seconded the motion. Measure carried.
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Author visit by Matt Tavares on 12/12 must be rescheduled as Matt encountered a family emergency. Logan will keep the board updated when a new date has been set.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Logan discussed the library’s performance with Chapters 12 and 13 of the library standards.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 5:58 pm. The holiday library party followed the meeting.

Minutes submitted by Crystal Trout.

December ’24 Board Meeting Minutes2025-02-10T11:54:28-06:00

January ’25 Board Meeting Agenda

2025-02-10T12:09:32-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

January 14, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of December 10, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
      • Open budget for Carrie Winter’s grant and donation
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Directors Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
        • Board Vacancy
        • Security Cameras
        • Emergency Closure Policies
        • Chapter 1 “Core Standards”
    • Executive Session
    • Adjournment
January ’25 Board Meeting Agenda2025-02-10T12:09:32-06:00
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