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June ’25 Board Meeting Minutes

2025-08-11T17:09:01-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 10, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst June 10, 2025 at 5:34 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Crystal Trout, Audra Clodfelter, Amy Keck, Laura Lathrop
    • Absent – Matt Kirk, Derek Mason, Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    May 13th meeting were reviewed. Notes were made to adjust the date to May 13 and under III, change the minutes date to April 8th. Crystal Trout made a motion to approve the minutes with changes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The May 2025 financial reports were reviewed. Rachel Kinkade made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the May bills payable. Laura Lathrop seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. Logan reported that our first summer reading event was well attended with numbers up from last year.
    • He also reported that we have been awarded a grant from Wal*Mart for $2000.
    • Finally, Logan reported that Rebecca Byson has been hired as the new part time employee and has been working for about two weeks.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business
    • Committee Lists – new committee lists were distributed which include the newest trustees.
    • November 2025 meeting date has been changed to November 18 due to the Veterans Day holiday.
  9. New Business
    • Chapter 6 Safety – Logan reviewed updates that have been made over the past year to improve our library safety.
    • Committee Lists – new committee lists were distributed which include the newest trustees.
    • Annual Report – Logan distributed a statistical report of library usage for the past several years. The report was discussed in depth. This report will be submitted to the state.
  10. Executive Session – N/A
  11. Adjournment – Rachel Kinkade made a motion to adjourn. Audra Clodfelter seconded the motion. Meeting was adjourned at 6:08 pm.

Minutes submitted by Crystal Trout.

June ’25 Board Meeting Minutes2025-08-11T17:09:01-06:00

August ’25 Board Meeting Agenda

2025-08-07T19:23:46-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 12, 2025

  1. Call to Order – Roll Call
  2. Recognition of Visitors and Public Comments
  3. Secretary’s Report and Approval of July 8, 2025 minutes
  4. Treasurer’s Report & Approval of Bills Payable
    • Approval of Treasurer’s report
    • Approval of bills payable
  5. Committee Reports
    • Finance Committee
    • Personnel Committee
    • Policy/Bylaws Committee
    • Building/Grounds Committee
    • Public Relations/Marketing Committee
    • Technology Committee
    • Planning Committee
    • Transition Committee
  6. Librarian’s Report
  7. Correspondence/Communication/Public Relations
  8. Old Business
  9. New Business
    • Review CD Rates
    • Summer Program Review
    • Chapter 8 “System Member Responsibilities”
  10. Executive Session
  11. Adjournment
August ’25 Board Meeting Agenda2025-08-07T19:23:46-06:00

July ’25 Board Meeting Agenda

2025-07-07T10:52:49-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

July 8, 2025

  1. Call to Order – Roll Call
  2. Recognition of Visitors and Public Comments
  3. Secretary’s Report and Approval of June 10, 2025 minutes
  4. Treasurer’s Report & Approval of Bills Payable
    • Approval of Treasurer’s report
    • Approval of bills payable
    • Open budget for Carrie Winter Grant
    • Open budget for Per Capita 2025 Grant
    • Open budget for Walmart Grant
  5. Committee Reports
    • Finance Committee
    • Personnel Committee
    • Policy/Bylaws Committee
    • Building/Grounds Committee – July 1 meeting.
    • Public Relations/Marketing Committee
    • Technology Committee
    • Planning Committee
    • Transition Committee
  6. Librarian’s Report
  7. Correspondence/Communication/Public Relations
  8. Old Business
  9. New Business
    • Intergovernmental Agreement
    • Review CD Rates
    • Chapter 7 “Collection Management”
  10. Executive Session
  11. Adjournment
July ’25 Board Meeting Agenda2025-07-07T10:52:49-06:00

May ’25 Board Meeting Minutes

2025-06-12T11:45:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 13, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 13, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Amy Keck, Derek Mason, Matt Kirk, Laura Lathrop
    • Absent – Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter
    • Others Present – Logan Braddock, Director
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the April 8 meeting were reviewed. Amy Keck made a motion to approve the minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The April 2025 financial reports were reviewed. Derek Mason made a motion to approve the financials. Matt Kirk seconded the
      motion. Measure carried.
    • The motion was made to table the Trust Bank CD until the next meeting; the expiration is July, 2025, so the future of the CD will be decided at the June meeting.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – Logan reported the info from the May 2025 Public Relations/Marketing Committee meeting. Plan is to continue with social media postings & continue reaching out to the schools when we have events specific to children.
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Interviews are currently under way for Jean’s job. Logan reports several good candidates & will be deciding prior to the June meeting.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Children’s Area Signage – Logan showed pictures of what the mural painting in the children’s area will look like.
    • FY 25 Nonresident Fee – Board suggested leaving the nonresident fee for a library card at the current price of $55. Amy Keck made the motion. Derek Mason seconded. Motion carried.
    • November 2025, Meeting Change – The November 2025 meeting was scheduled for Veteran’s Day. The meeting will be moved to the following
      Tuesday, November 18.
    • Chapter 5 – “Building Infrastructure and Maintenance” – Many items replacement timeline discussed.
      • The water predates Logan, while it’s ok for now, it will probably need replaced at some point in the fairly near future.
      • The two air conditioner units are maintained each summer. The first is new and working great, the second is older, and might need
        replaced soon, but it seems ok for the time being.
      • The Building/Grounds/Technology committee needs to schedule a meeting soon to discuss a replacement timeline for these big
        expenditures, and the 5-year plan for the long-term projects.
      • Todd Bettis has been working on the outside of the library this spring and summer, he’s trimmed the hedges and added mulch to the
        plantings.
      • The parking lot will be repainted by the city over the summer.
  10. Executive Session – N/A
  11. Adjournment – Derek Mason made a motion to adjourn. Matt Kirk seconded the motion. Meeting was adjourned at 6:32pm.

Minutes submitted by Amy Keck.

May ’25 Board Meeting Minutes2025-06-12T11:45:04-06:00

June ’25 Board Meeting Agenda

2025-06-05T13:37:23-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

June 10, 2025

  1. Call to Order – Roll Call
  2. Recognition of Visitors and Public Comments
  3. Secretary’s Report and Approval of May 13, 2025 minutes
  4. Treasurer’s Report & Approval of Bills Payable
    • Approval of Treasurer’s report
    • Approval of bills payable
  5. Committee Reports
    • Finance Committee
    • Personnel Committee
    • Policy/Bylaws Committee
    • Building/Grounds Committee
    • Public Relations/Marketing Committee
    • Technology Committee
    • Planning Committee
    • Transition Committee
  6. Librarian’s Report
  7. Correspondence/Communication/Public Relations
  8. Old Business
    • Committee Lists
    • FY 25 Meeting Date Change November 2025
  9. New Business
    • Chapter 6 “Safety”
    • Annual Report
  10. Executive Session
  11. Adjournment
June ’25 Board Meeting Agenda2025-06-05T13:37:23-06:00

April ’25 Board Meeting Minutes

2025-05-14T16:38:13-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 8, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst April 8, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Derek Mason
    • Absent – Laura Lathrop
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the March 11 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The March 2025 financial reports were reviewed. Rachel Kinkade made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the March bills payable. Rachel Kinkade seconded the motion. Measure carried.
    • Amy Keck made a motion to open to budget to move $4000 from City Grant Utilities expense to Miscellaneous expense. The funds will be used primarily for digital services and automation for the upcoming month. Derek Mason seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported additionally that Todd Bettis has begun landscape work, that the part-time library position has been posted online, and that there has been a donation of Narcan to the library.
    • Logan also reported that funding for the Federal Institute of Museum and Library Services has been cut. OPL does not receive any direct funding from IMLS, but the IL Heartland System receives about $2 million, which could affect the services provided to us by Heartland and will also affect the Road Scholar Series.
  7. Correspondence/Communication/Public Relations
    • David Abell has submitted his resignation from the board.
    • A letter was received from First National Bank asking us to vote for board members. The library will decline this opportunity.
  8. Old Business – N/A
  9. New Business
    • Chapter 4 Access – Logan reported that our long-term space needs to be reviewed every 5 years, so this will be a project for the building committee at their next meeting.
    • Committee Lists – The board decided to wait until David Abell’s replacement is found to assign committees for the upcoming year.
  10. Executive Session – N/A
  11. Adjournment – Rachel Kinkade made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:12 pm.

Minutes submitted by Crystal Trout.

April ’25 Board Meeting Minutes2025-05-14T16:38:13-06:00

March ’25 Board Meeting Minutes

2025-04-09T14:53:11-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade March 11, 2025 at 5:30 pm.
    • Present – included Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Laura Lathrop
    • Absent – –Julia Eichhorst, David Abell, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the February 11 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Audra Clodfelter seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The February 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Laura Lathrop made a motion to approve the February bills payable. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the revised 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported additionally that three new patron computers had been installed by Lazerware.
    • The Erate bidding process was complete and Clearwave Fibre was chosen.
    • Lee Martin will be presenting at the library on April 30 at 6pm. The library will be holding a book sale on April 25 & 26.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – A revised budget was presented by Andrea with adjusted payroll. Crystal Trout made a motion to approve the budget. Audra Clodfelter seconded the motion. Measure carried. With regard to the budget, Logan appeared at the City Council meeting on March 10 and requested the library’s utility allowance from the City of Olney be raised from $8600 to $11,000. It was approved by the City Council.
  9. New Business
    • Quotes for landscaping and maintenance were reviewed from Todd Bettis and Yard Girl. Andrea Puckett made a motion to approve the lower quote from Todd Bettis for spring and fall projects and monthly upkeep. Laura Lathrop seconded the motion. Measure carried.
    • Chapter 3 Standards: Personnel – Logan reviewed the standards and our compliance.
  10. Executive Session – N/A
  11. Adjournment – Audra Clodfelter made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:19 pm.

Minutes submitted by Crystal Trout.

March ’25 Board Meeting Minutes2025-04-09T14:53:11-06:00

April ’25 Board Meeting Agenda

2025-04-06T21:06:17-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

April 8, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of March 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 4 “Access”
      • Committee Lists
  2. Executive Session
  3. Adjournment
April ’25 Board Meeting Agenda2025-04-06T21:06:17-06:00

February ’25 Board Meeting Minutes

2025-03-18T11:52:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst February 11, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Audra Clodfelter, Amy Keck, Laura Lathrop, Derek Mason
    • Absent – Rachel Kinkade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 14 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The January 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Audra Clodfelter seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the January bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the proposed 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also presented the board with a quote for landscape work needed at the library. The trustees asked Logan to obtain a second quote for comparison.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Draft library budget- Andrea Puckett distributed the proposed budget to trustees. At 5:37pm, Crystal Trout made a motion, seconded by Andrea Puckett, to enter into executive session to discuss employee salaries for 2025-2026 fiscal year. The motion carried, and all non-trustees were asked to leave the room. The trustees reconvening in open session at 6:01pm. Andrea was asked to make changes to the proposed budget based on salaries set in the executive meeting and to present a revised budget at the March meeting for final approval.
    • Author talk – Lee Martin has published a new book and asked to visit OPL in April or May for a cost of $1000. Crystal Trout made a motion to approve the expenditure. Audra Clodfelter seconded the motion. Measure carried. The trustees suggested April would be a better month if possible.
    • Chapter 2 Standards: Governance & Administration – Logan reviewed the standards and suggested that the Policy manual needs reviewed in 2025, and the personnel committee needs to have an employee succession plan.
  10. Executive Session – N/A
  11. Adjournment – Laura Lathrop made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:38 pm.

Minutes submitted by Crystal Trout.

February ’25 Board Meeting Minutes2025-03-18T11:52:04-06:00

March ’25 Board Meeting Agenda

2025-03-11T11:39:31-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

March 11, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of February 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee – Finalize 2025 budget
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 3 “Personnel”
      • Landscaping
  2. Executive Session
  3. Adjournment
March ’25 Board Meeting Agenda2025-03-11T11:39:31-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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