OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 8, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by
      President Julia Eichhorst at 5:30pm.
    • Present – included Amy Keck, Julia Eichorst, Rachel Kinkade, Audra Clodfelter, Laura Lathrop, Matt Kirk, Derek Mason, Andrea Puckett.
    • Absent – Crystal Trout
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    Audra Clodfelter made a motion to approve the June 2025 minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The June 2025 financial report was reviewed. Amy Keck made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • The June 2025 bills payable were presented. Derek Mason made a motion to approve the bills payable. Audra Clodfelter seconded the motion. Measure carried.
    • In other business with financials, Andrea Puckett made the following motion: open the budget and create income expense line items for the Carrie Winter Grant for $3,000, Move the Walmart donations to the Walmart income and expense line item, and update the PC account from
      $12,900 to $12,833.98. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – Derek Mason presented the report from the committee meeting held on July 2, 2025. Gutters need to be cleaned. Logan has made contact with 3 companies and is setting dates for an inspection to place bids. The committee also noted that the hot water heater is original to the building and should be monitored.
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. Logan discussed and provided a schedule for upcoming events.
    • Logan noted that July 16th would be the last day of the summer reading program.
    • IPLAR report has been submitted.
    • The Olney Public Library has received $3,000 from the Carrie Winter Grant.
    • Per Capita has been received.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Inter-governmental Agreement
      • Amy Keck made a motion to continue the Inter-Governmental Agreement with RCCU1, St. Joseph Schools, and Full Armor Academy for the 2025-2026 school year and to discontinue the usage of RCHS student ID numbers in exchange for OPL accounts. Audra Clodfleter seconded the motion. Measure Carried.
      • CD Rates were Reviewed. Rachel Kinkade made a motion to keep $100,000 CD at Trust Bank with the current rate as of 7/15/25. Move $1,555.79 to the general fund. Andrea Puckett seconded the motion. Measure carried.
    • Logan Presented on Chapter 7: Collection Management
  10. Executive Session – N/A
  11. Adjournment – Audra Clodfelter made the motion to adjournment. Matt Kirk seconded the motion. Measure carried.

Minutes submitted by Rachel Kinkade in Crystal Trout’s absence.