OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 4th, 2025

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst November 4, 2025 at 5:38 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Matt Kirk, Derek Mason.
    • Absent – Laura Lathrop.
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of October 14 th meeting were reviewed. Amy Keck made a motion to approve the minutes. Andrea Puckett seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The October 2025 financial reports were reviewed. Matt Kirk made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the October bills payable. Audra Clodfelter seconded the motion. Measure carried.
    • Crystal Trout made a motion to allow the funds from the CD expiring on 11/21 to be placed in a cash account until CD rates can be reviewed at the December meeting, and the CD interest being placed in the general fund. Rachel Kinkade seconded the motion. Measure carried.
    • Andrea Puckett presented several tax levy options for review. Rachel Kinkade made a motion to move forward with option 2 as presented. Matt Kirk seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report.
    • Personnel Committee – –The trustees were presented with Logan’s self-evaluation for review. Derek will be emailing a blank evaluation form to trustees to complete and submit. The evaluation results will be reviewed with Logan in December.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business –
  9. New Business
    • Copier Service Agreement – Miller’s Office Equipment has stopped servicing the copier the library owns. Logan presented price quotes for purchasing and for leasing from GSI. No action was taken.
    • Holiday Lights – Logan presented a quote from Nick for building lights and building + worm lights. Crystal Trout made a motion to proceed with the building lights. Matt Kirk seconded the motion. Measure carried. Logan is going to further investigate the
      lighting of the worm.
    • Staff Bonuses – Crystal Trout made a motion to approve staff Christmas bonuses with each employee of the library receiving + $25 over last year’s bonus, and contractors receiving the same bonus as last year. Rachel Kinkade seconded the motion. Measure carried.
    • Chapter 11 Youth and Young Adult Services – Logan reviewed chapter 11, and OPL meets all requirements, but considerations might be some sort of “story hour” outside the summer season and the implementation of a youth advisory board.
  10. Executive Session – N/A
  11. Adjournment – Derek Mason made a motion to adjourn. Matt Kirk seconded the motion. Meeting was adjourned at 7:06 pm.

Minutes submitted by Crystal Trout.