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March ’25 Board Meeting Minutes

2025-04-09T14:53:11-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade March 11, 2025 at 5:30 pm.
    • Present – included Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Laura Lathrop
    • Absent – –Julia Eichhorst, David Abell, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the February 11 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Audra Clodfelter seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The February 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • Laura Lathrop made a motion to approve the February bills payable. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the revised 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported additionally that three new patron computers had been installed by Lazerware.
    • The Erate bidding process was complete and Clearwave Fibre was chosen.
    • Lee Martin will be presenting at the library on April 30 at 6pm. The library will be holding a book sale on April 25 & 26.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – A revised budget was presented by Andrea with adjusted payroll. Crystal Trout made a motion to approve the budget. Audra Clodfelter seconded the motion. Measure carried. With regard to the budget, Logan appeared at the City Council meeting on March 10 and requested the library’s utility allowance from the City of Olney be raised from $8600 to $11,000. It was approved by the City Council.
  9. New Business
    • Quotes for landscaping and maintenance were reviewed from Todd Bettis and Yard Girl. Andrea Puckett made a motion to approve the lower quote from Todd Bettis for spring and fall projects and monthly upkeep. Laura Lathrop seconded the motion. Measure carried.
    • Chapter 3 Standards: Personnel – Logan reviewed the standards and our compliance.
  10. Executive Session – N/A
  11. Adjournment – Audra Clodfelter made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:19 pm.

Minutes submitted by Crystal Trout.

March ’25 Board Meeting Minutes2025-04-09T14:53:11-06:00

April ’25 Board Meeting Agenda

2025-04-06T21:06:17-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

April 8, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of March 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 4 “Access”
      • Committee Lists
  2. Executive Session
  3. Adjournment
April ’25 Board Meeting Agenda2025-04-06T21:06:17-06:00

February ’25 Board Meeting Minutes

2025-03-18T11:52:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst February 11, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Audra Clodfelter, Amy Keck, Laura Lathrop, Derek Mason
    • Absent – Rachel Kinkade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 14 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The January 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Audra Clodfelter seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the January bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the proposed 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also presented the board with a quote for landscape work needed at the library. The trustees asked Logan to obtain a second quote for comparison.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Draft library budget- Andrea Puckett distributed the proposed budget to trustees. At 5:37pm, Crystal Trout made a motion, seconded by Andrea Puckett, to enter into executive session to discuss employee salaries for 2025-2026 fiscal year. The motion carried, and all non-trustees were asked to leave the room. The trustees reconvening in open session at 6:01pm. Andrea was asked to make changes to the proposed budget based on salaries set in the executive meeting and to present a revised budget at the March meeting for final approval.
    • Author talk – Lee Martin has published a new book and asked to visit OPL in April or May for a cost of $1000. Crystal Trout made a motion to approve the expenditure. Audra Clodfelter seconded the motion. Measure carried. The trustees suggested April would be a better month if possible.
    • Chapter 2 Standards: Governance & Administration – Logan reviewed the standards and suggested that the Policy manual needs reviewed in 2025, and the personnel committee needs to have an employee succession plan.
  10. Executive Session – N/A
  11. Adjournment – Laura Lathrop made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:38 pm.

Minutes submitted by Crystal Trout.

February ’25 Board Meeting Minutes2025-03-18T11:52:04-06:00

March ’25 Board Meeting Agenda

2025-03-11T11:39:31-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

March 11, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of February 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee – Finalize 2025 budget
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 3 “Personnel”
      • Landscaping
  2. Executive Session
  3. Adjournment
March ’25 Board Meeting Agenda2025-03-11T11:39:31-06:00

January ’25 Board Meeting Agenda

2025-02-10T12:09:32-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

January 14, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of December 10, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
      • Open budget for Carrie Winter’s grant and donation
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Directors Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
        • Board Vacancy
        • Security Cameras
        • Emergency Closure Policies
        • Chapter 1 “Core Standards”
    • Executive Session
    • Adjournment
January ’25 Board Meeting Agenda2025-02-10T12:09:32-06:00
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