OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 13, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst June 13, 2023 at 5:30pm.
      Present – Board members present present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade
      Absent – David Abell, Brandan Michels
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the May 9, meeting were reviewed. Julie Hill made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The May 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
      • May bills payable were presented. Rachel Kinkade made a motion to approve the bills payable. Crystal Trout seconded the motion. Measure carried.
      • The per capita grant has been received for an amount of $12833.98. No adjustments need to be made to the budget.
    • Committee Reports
      Finance Committee – No report
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–-A written report was presented to the trustees from the March 31, meeting and annual review of the marketing committee.
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report
      • Logan presented a written report and schedule for the library usage.
      • Notably, Logan has been accepted to attend Director’s University which will be held in Springfield, August 1-3.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – N/A
    • New Business
      • Chapter 6 -Logan expressed points which he feels we could better fulfill the suggestions of this chapter and is going to pursue them.
      • Light Fixture Replacement – Logan presented a quote from Scheutz to replace the ballasts on just the non-working lights and also to replace all ballasts in the building and the emergency lighting. The trustees asked Logan to obtain a second quote before moving forward.
    • Executive Session
      • Crystal Trout made a motion, seconded by Julie Hill at 6:12 pm to move into executive session. The motion passed unanimously. Discussion was held regarding an audit of the library’s financials and personnel matters. Crystal Trout made a motion at 6:56 pm to move out of executive session. Chelsea Rude seconded the motion. Measure carried.
      • Following executive session, Julie Hill made a motion for the library to pay fees, estimated at $2,000, for an audit by Kemper CPA that has been requested by the City of Olney. Chelsea Rude seconded the motion. Measure carried.
    • Adjournment – Crystal Trout made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:58 pm.

Minutes submitted by Crystal Trout.

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 9, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 9, 2023 at 5:30pm.
      Present – Board members present present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade
      Absent – Julie Hill, Brandan Michels, Chelsea Rude
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the April 12, meeting were reviewed. Changes to the minutes include listing Crystal Trout as absent in section I., and retaining Crystal Trout as secretary in the motion made on section IX/C. Crystal Trout made a motion to approve the minutes with changes. Amy Keck seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The April 2023 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
      • The April bills payable were presented. David Abell made a motion to approve the bills payable. Amy Keck seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No report
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report
      • Logan presented a written report and schedule for the library usage.
      • Additional information presented by Logan regarding changing lighting ballasts. Logan is going to obtain quotes from at least two providers to do the work.
      • Logan also showed the trustees pictures from the Robinson library and discussed asking Demco to provide suggestions for our layout as they have done for Robinson, which was approved by the board.
      • Logan also reported that our e-rate funding has been approved for the next year.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – N/A
    • New Business
      • Chapter 5 – The trustees discussed chapter 5 of the state standards. Our building and maintenance committee is going to explore putting into place a building planning schedule, a periodic repair checklist and an ongoing building maintenance checklist as suggested. Logan is going to work on a facility inventory as suggested.
      • Julia Eichhorst is going to leave committees as they are for now unless she receives requests for changes.
      • Aspen Discovery – The IL Heartland system is working on an online public access catalog. They are looking for libraries to enroll in the new service, but cannot provide costs at this time. The trustees indicated they did not want to enroll.
    • Executive Session – N/A.
    • Adjournment – David Abell made a motion to adjourn the meeting. Rachel Kincaid seconded the motion. Measure carried. Meeting was adjourned at 6:50 pm.

Minutes submitted by Crystal Trout.

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 12, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst at 5:30pm..
      Present – Board members present present include Amy Keck, Denyse Eagleson, David Abell, Julie Hill, and Julia Eichorst
      Absent – Brandon Michels and Chelsea Rude
      Others Present – Logan Braddock, Director
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the March 2023, meeting were reviewed. A. David Abel made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The March 2023 financial report was reviewed. Amy Keck made a motion to approve the financials. Denyse Easton seconded the motion. Measure carried.
      • The March 2023 bills payable were presented. Rachel Kinkade made a motion to approve the bills payable. David Abell seconded the motion. Measure carried.
      • In other business with financials, bookkeeper Janilyn Traveous clarified the classification of unemployment insurance.
    • Committee Reports
      Finance Committee – No report
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report
      • Logan presented a written report and schedule for the library usage.
      • Logan discussed and provided a schedule for upcoming events
      • Logan met with Homes by Shuetz and Samantha Brazil Interior Design this month to discuss potential design and construction options for a future Maker Space in the library. Logan provided potential mock up designs created by Samantha Brazil for the trustees to review and discuss.
      • Logan discussed the upcoming book sale and mentioned they are continuing to accept book donations for the sale.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – N/A
    • New Business
      • Review of Chapter 3: Personnel and Chapter 4: Access in Serving Our Public
        • Chapter 3: Personnel – Logan presented the chapter and discussed the need for an updated employee training orientation process. Logan will collaborate with current staff members to update the orientation process for future employees.
        • Chapter 4: Access in Serving Our Public – Logan presented the chapter and discussed his desire to increase signage around the children’s literacy section of the library. In addition, Logan will review ADA compliance with staff members.
      • Director Vacation Policy
        • In accordance with our current policy handbook, directors do not have access to their 4 weeks of vacation until they have been employed for 12 months. Discussion was had to amend this.
        • Amy Keck made a motion to amend section 6 of Vacation Time in the Personnel Manual.
          1. Vacation time will be earned at the rate of four weeks per year.
          2. With one week to be earned after 3 months of employment, a second week to be earned after 6 months of employment, a third week to be earned after 9 months of employment, and the fourth final week will be earned after 12 months of employment.
          3. The distribution of vacation will continue in same quarterly pattern in subsequent years of employment.
          4. Vacation time may be split.
          5. Vacation days must be used during the year earned. One week’s vacation may be carried over to the next year with Board Approval.
        • Denyse Eagleson seconded the motion. Measure carried.
      • Board Member Officers – David Abell made the motion to retain Julia Eichorst as President, Julie Hill as Vice President, and Chelsea Rude as treasure. Amy Keck seconded the motion. Measure carried.
      • Committee Appointments – This discussion has been tabled until next month’s meeting.
    • Executive Session – N/A.
    • Adjournment – Rachel Kinkade made the motion to adjournment. Amy Keck seconded the motion. Measure carried.

    Minutes submitted by Rachel Kinkade in Crystal Trout’s absence.

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 14, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees called to order by President Julia Eichhorst at 5:30pm.
      Present – Board members present present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Amy Keck, Rachel Kinkade and Brandan Michels
      Absent – Denyse Eagleson
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the February 13, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The February 2023 financial reports were reviewed. Julie Hill made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
      • February bills payable were presented. Crystal Trout made a motion to approve the bills payable. Brandan Michels
        seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – presented the 2023-2024 budget for review. Crystal Trout made a motion to approve the budget as presented. Brandan Michels seconded the motion. Measure carried.
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – Logan presented a written report and schedule for the library usage. Logan also presented the trustees with data regarding visiting patron age demographics and purpose for library visit. Logan would like the data to be used to prioritize goals of the library.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – Author Lee Martin has been scheduled to speak at the library on May 16th at 7pm with a book signing to follow.
    • New Business
      • Trustees reviewed chapters 1 & 2 of the IL State Library Standards and discussed points
        where improvements could be made.
    • Executive Session – N/A.
    • Adjournment – Brandan Michels made a motion to adjourn the meeting. David Abell seconded the motion. Measure carried. Meeting was adjourned at 7:30 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 13, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Julie Hill February 13, 2023 at 5:30pm.
      Present – Board members present present included Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade
      Absent – Julia Eichhorst, Brandan Michels
      Others Present – Logan Braddock, Director
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the January 10, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The January 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
      • January bills payable were presented. Crystal Trout made a motion to approve the bills payable. Rachel Kincaid seconded the motion. Measure carried.
      • In other business regarding financials, Logan has asked the City Treasurer if the book grant from the City of Olney can also be used for Hoopla’s downloadable e-book services and it has been approved.
    • Committee Reports
      Finance Committee –has begun to work on a budget for 2023-2024.
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – a written report and schedule for the library usage. Notably, Logan has completed the Per Capita Grant application.Logan has presented a requirement of the per capita grant for trustees to review the “Serving our Public 4.0 Standards for IL Public Libraries” annually. It was decided that it will be added to the agenda each month to review one of the 12 chapters. The trustees will begin this process at the March meeting by discussing chapters 1 & 2. Rachel Kincaid will email a document link to the trustees, and trustees should review relevant material before each meeting.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – N/A
    • New Business
      • Staff Training – The staff is preparing to review the IL State Sexual Harassment information as mandated.
      • Trustee Continuing Education – Board was also given the documents and should review and sign prior to the March meeting.
      • Director Evaluation – As was determined previously, the trustees are not going to do an annual evaluation of Logan until next fall, but will meet with him quarterly to review performance, expectations and goals.
      • Finance Committee – A proposed budget will be made at the March meeting which will also include potential salary increases for employees. It was noted that as minimum wage continues to increase in IL, the salary portion of the budget will be increasing, and research will be done into what the “suggested” percentage of local library budgets should be for personnel expense.
      • Author Visit – Logan presented a request to the board to invite author Lee Martin to the library for an approximate cost of $1000. The trustees approved pursuit of the project, but suggested that we might need to host the event at a larger location, possibly the H.S. auditorium. OPL should have an educational table present at the final venue.
      • Arts Council Exhibit – The Olney Arts Council has asked to work with the library to present a local artist exhibit in our facility. We will proceed with the request by featuring a new local artist bi-monthly as long as we feel the project is working out well. The OAC will determine the artist and provide the exhibit.
    • Executive Session – N/A.
    • Adjournment – Chelsea Rude made a motion to adjourn the meeting. David Abell seconded the motion. Measure carried. Meeting was adjourned at 6:15 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 10, 2023

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst January 10, 2023 at 5:30pm.
      Present – Board members present present included Julia Eichhorst, Chelsea Rude, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade
      Absent – Julie Hill, Brandan Michels
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the December 13, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The December 2022 financial reports and bills payable were reviewed. Crystal Trout made a motion to approve both. David Abell seconded the motion. Measure carried.
      • Chelsea Rude made a motion to open the budget for several changes:
        • Add the Mary Heath Grant to both the Income and Expense lines of the budget and increase both for the grant received of $800. This grant will be used to purchase board games and activities.
        • Add $5875 to miscellaneous receipts and miscellaneous programming expenses for the Elks donation and giving program which the library partnered with;
        • Change the verbiage of the expense lines of Carrie Winters Resource Center to Carrie Winters Fall Grant and Carrie Winters Trust Summer Programming to Carrie Winters Spring Grant;
        • Add $4000 to the Carrie Winters Trust income and Carrie Winters Fall Grant expense line. This grant will be used for the maker’s space area being added to the library.
      • Crystal Trout seconded the motion. Measure carried. The trustees would like to thank both the Mary Heath Foundation and the Carrie Winters Foundations for their generosity.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – Logan presented a written report and schedule for the library usage.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business – Logan updated the board about his plan to add a Maker’s Space to the library.
    • New Business
    • Executive Session – N/A.
    • Adjournment – Chelsea Rude made a motion to adjourn the meeting. David Abell seconded the motion. Measure carried. Meeting was adjourned at 6:01 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 13, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst December 13, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
      Absent –
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the November 8 meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The November 2022 financial reports were reviewed. Crystal Trout made a motion to approve the treasurer’s report. Brandan Michels seconded the motion. Measure carried.
      • November bills payable were presented. Julie Hill made a motion to approve the bills payable. David Abell seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – Logan presented a written report of library statistics. He reviewed a preliminary plan for a maker’s space in the library and indicated he will update the board as the project progresses. The library is planning a holiday event for children on December 17. Racklins made repairs to the new flooring at the circulation desk at no charge.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business
    • New Business
      • End of Year Bonuses – Crystal Trout made a motion to gift the Bookkeeper and Janitorial Crew $50 as an end of year bonus. Julie Hill seconded the motion. Measure carried.
    • Executive Session – N/A.
    • Adjournment – Chelsea Rude made a motion to adjourn the meeting. Denyse Eagleson seconded the motion. Measure carried. Meeting was adjourned at 5:47 pm. Holiday trustee and employee Christmas Party was held in the conference room after the meeting.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 8, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Julie Hill November 8, 2022 at 5:30pm.
      Present – Board members present included Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
      Absent – David Abell
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the October 11, meeting were reviewed. Brandan Michels made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The October 2022 financial reports were reviewed and bills payable were presented. Crystal Trout made a motion to approve the financials and bills payable. Chelsea Rude seconded the motion. Measure carried.
      • Chelsea Rude made a motion to open the budget with the following changes: increase the pest control expense line by $400 with funds from Building Maintenance; increase the property insurance expense line by $305 with funds from Building Maintenance; increase the donations revenue by $2700 and add it to the miscellaneous expense budget. Crystal Trout seconded the motion. Measure carried.
      • The library would like the thank the Rotary Clubs of Olney for the $2700 donated through their Oktoberfest event.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –David will cancel the subscription for posting jobs online.
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-No report
      Planning Committee-An updated long range plan has been presented to the trustees. The plan was reviewed and adopted.
    • Librarian’s Report – Logan presented a written report of library statistics including graphs for review. He indicated that he is interested in creating a Maker’s Space which will be geared toward teens and pre-teens. He has written the fall Carrie Winter’s grant to be used for this space. The trustees discussed where on the library floor the space could be placed and asked Logan to present a napkin drawing and proposed budget for the space at the next meeting. Logan has also written a grant to the Mary Heath Foundation to fund board games and games for youth and teens at the library. It was decided that the trustees and library employees would gather at a holiday social at 6:00 pm after the December board meeting in the conference room of the library.
    • Correspondence/Communication/Public Relations – N/A
    • Old Business
      • CD – The planned purchase of a CD with Edward Jones at the last meeting was not possible due to a new IL law which prohibits businesses such as EJ from investing municipal funds. Crystal Trout made a motion to instead purchase a $40,000 CD at the Trustbank for 18 months at a rate of 4.25%. Julie Hill seconded the motion. Measure carried.
    • New Business
      • Staff Holiday Bonuses – Staff holiday bonuses were discussed. Bonuses will be given and deductions will be made as required by law so that the net amounts will be after deductions. A motion was made by Amy Keck and a second by Rachel Kinkade. Measure carried.
      • Book Display- Logan requested a display for topical books in the front of the library. He is going to find a piece of furniture for the display and the board approved the purchase up to $500.
      • Microsoft Update – Lazerware is planning to do a Microsoft Windows update on the patron computers for $325.
    • Executive Session – N/A.
    • Adjournment – Brandan Michels made a motion to adjourn the meeting. Denyse Eagleson seconded the motion. Measure carried. Meeting was adjourned at 6:52 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 11, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, October 11, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
      Absent – Chelsea Rude
      Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the September 13 meeting were reviewed. Julie Hill made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried. The minutes of the September 13, Executive session meeting were reviewed. Brandan Michels made a motion to approve the minutes. Denyse Eagleson seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      • The September 2022 financial reports and bills payable were reviewed. Crystal Trout made a motion to approve the financials and the bills payable. David Abell seconded the motion. Measure carried.
      • Crystal Trout made a motion to open the budget and move $1025 from personnel expense to contract labor expense to cover the amount the library paid Lisa Boehl to train Janilyn Travis. David Abell seconded the motion. Measure carried.
      • David Abell made a motion to allow Logan Braddock, Library Director, to obtain banking and account information from First National Bank and any other bank doing business with the Olney Public Library in the future. Julie Hill seconded the motion. Measure carried.
      • David Abell made a motion to cash out the current $40,000 CD expiring on October 10th at First National Bank, and to reinvest the $40,000 in a 12 month CD with Edward Jones at a rate of 4.05%, and to roll interest earned from the previous CD into the library’s general fund. Amy Keck seconded the motion. Measure carried.
      • Treasurer Chelsea Rude is being asked to evaluate if the OPL would benefit if we paid early withdraw penalties on existing CD’s and re-invested at higher percentage rates that are now available.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –David will cancel the subscription for posting jobs online.
      Policy/Bylaws Committee–No report
      Building/Grounds Committee–No report
      Public Relations/Marketing Committee–No report
      Technology Committee-David Abell is going to check with Lazerware and other suppliers to obtain pricing for the purchase of a laptop to be used in the community room. Funds for the purchase of the laptop will come from the Equipment Purchase expense account.
      Planning Committee-No report
    • Librarian’s Report –
      • Shelly Steber submitted a written report of library statistics for September and of upcoming dates/activities.
      • Logan reported that in two days he felt he was beginning to learn the library processes.It was decided that we should continue the tradition of offering Trick or Treat at the library. Julie Hill is going to help Logan with planning. The trustees gave an estimated budget for purchasing decorations and treats.
    • Correspondence/Communication/Public Relations – Kristi Swinson sent a thank you to the trustees for their support during the director transition.
    • Old Business
      • Action Pest Control – Julia Eichhorst has notified Action Pest that we no longer wish to receive the K-9 inspections of the library. Julia reported that we have been under contract with Action since 2004. Julia is going to investigate that contract further, and if it is not a part of a city agreement, obtain quotes for pest control via a local vendor.
      • Library Locks – Julia has obtained a quote of approximately $150 to change the outdoor locks to the library. We are going to proceed with this as soon as the locksmith is available.
    • New Business
      • New Director Orientation – The trustees opened the floor to any questions Logan might have at this time.
      • New Director Welcome Event – The trustees will host a “meet the director” event at the library on Tuesday, October 18 from 4:30-6 p.m.
    • Executive Session – N/A.
    • Adjournment – Amy Keck made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 6:44 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 13, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, September 13, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
      Absent – David Abell
      Others Present – Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – One visitor was present.
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the August 9, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Brandan Michels seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The July 2022 and August 2022 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried. The August bills payable were presented. Crystal Trout made a motion to approve the bills payable. Brandan Michels seconded the motion. Measure carried. The board asked Janilyn to bring one copy of the credit card statement and Amazon receipts to the meeting each month to be reviewed by the treasurer.The trustees discussed an upcoming CD expiration. Janilyn brought CD rates to the meeting. The trustees indicated they will allow that CD to expire, but wish to revisit rates next month as they could go even higher in the next 30 days.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –The personnel committee has interviewed two candidates for the Library Director position. That business will be discussed in executive session.
      Policy/Bylaws Committee-Changes to the personnel manual approved at the July meeting have been distributed by email.
      Building/Grounds Committee- There were questions by the trustees regarding the continued service of Action Pest Control. Denyse is contacting Action Pest to confirm any contract the library may be in with them and discussing how to proceed with the service. She will report at the next meeting.
      Public Relations/Marketing Committee-Rachel Kincaid has logins to OPL’s Facebook and Instagram accounts and has been making posts in the absence of a director. She will be wrapping up the photo contest and announcing winners asap.
      Technology Committee-No report
      Planning Committee-No report
      Transition Committee- Will report in executive session.
    • Librarian’s Report –
      Shelly Steber submitted a written report of library statistics for August and of upcoming dates/activities.
    • Correspondence/Communication/Public Relations – Sadie Gassmann, Richland County Fair Queen Pageant Director has requested the Fair Queen have pictures taken in the library as the Queen wishes to pursue a career in library sciences.
    • Old Business
    • New Business
      It has been recommended that the library purchase a laptop for use in the community room and possibly for use by the Director. The technology committee will check into this and report back at the next meeting.Crystal Trout made a motion to remove Brittany Bass and Lisa Boehl from having informational privileges at First National Bank and Trustbank and allowing Janilyn Travis informational privileges with all accounts at all banks; furthermore, adding Brandan Michels to the signature card at First national Bank. Julie Hill seconded the motion. Measure carried.

      Staff recognition and director interview status will be discussed in executive session.

    • Executive Session – Crystal Trout made a motion to move into executive session. Denyse Eagleson seconded the motion. Measure carried. Executive session ended at 6:56pm.
    • Adjournment – Amy Keck made a motion to adjourn the meeting. Rachel Kincaid seconded the motion. Measure carried. Meeting was adjourned at 6:57 pm.

Minutes submitted by Crystal Trout