OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 14, 2025

1. Call to Order – Roll Call
   • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Rachel Kinkade October 14, 2025 at 5:36 pm.
   • Present – included Rachel Kinkade, Andrea Puckett, Crystal Trout, Amy Keck, Matt Kirk, Laura Lathrop, Derek Mason
   • Absent – Julia Eichhorst, Audra Clodfelter
   • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
2. Recognition of Visitors and Public Comments – N/A
3. Secretary’s Report and Approval of Previous Minutes
   The minutes of September 9th meeting were reviewed. It was noted that the third paragraph in part IV should begin Andrea Puckett, not Audra Puckett. Andrea Puckett made a motion to approve the minutes with that change. Derek Mason seconded the motion. Measure carried.
4. Treasurer’s Report & Approval of Bills Payable
   • The September 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
   • Andrea Puckett made a motion to approve the September bills payable. Laura Lathrop seconded the motion. Measure carried.
   • The board reviewed CD rates from all local banks for renewal of the Trustbank CD expiring on 10/10/25. Crystal Trout made a motion to reinvest the $125,000 into an 18 month CD with Trustbank at 3.75% APY, with interest from the expiring CD to be put into the general fund. Andrea Puckett seconded the motion. Measure carried.
5. Committee Reports
   • Finance Committee – Jane Guinn advised this week that the library’s tax levy information must be submitted to the city by November 14th . In order to make this deadline, the November meeting needs to be held earlier than the 2nd Tuesday, as it is Veterans Day.
     Crystal Trout made a motion to move the next meeting of the trustees to November 4, at 5:30 pm, instead of the previously arranged date of November 18th . Derek Mason seconded the motion. Measure carried.
   • Personnel Committee – No report
   • Policy/Bylaws Committee – No report
   • Building/Grounds/Technology Committee – No report
   • Public Relations/Marketing Committee – No report
   • Technology Committee – No report
   • Planning Committee – No report
6. Librarian’s Report
   • Logan presented a written report and schedule for the library usage.
   • Additionally, Logan advised that Micah Peavler is going to submit graphics for the children’s area; Baker & Taylor, one of OPL’s current book suppliers, has declared bankruptcy and the library is going to use Ingram in its place; and the library has recently had problems with an unhoused patron becoming disorderly while intoxicated for which Logan has filed a no trespass request with the Olney Police Department; 3D printing is beginning this Thursday, and times are filled for October, November and December; OPL is beginning a crochet class soon.
   • J&J Guttering has submitted a quote for $1250 to repair the library’s guttering. Other quotes have been requested, but not submitted. Derek Mason made a motion to grant the work to J&J for $1250. Matt Kirk seconded the motion. Measure carried.
7. Correspondence/Communication/Public Relations – N/A
8. Old Business – N/A
9. New Business
   • River of Grace Intergovernmental Agreement request – the trustees noted that for the 2025-2026 school year, all agreements are already in place, and the request would be reviewed next July. Meanwhile, the trustees are going to review the requirements for agreements.
   • Logan presented a progress report for OPL’s current long range plan.
   • Chapter 10 Programming: OPL currently meets all standards except outreach to those who cannot come to the library. Ideas were discussed to fulfill that standard.
10. Executive Session – N/A
11. Adjournment – Matt Kirk made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:41 pm.

Minutes submitted by Crystal Trout.