OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 12, 2026

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Rachel Kinkade May 12, 2026 at 5:32 pm.
    • Present – included Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Matt Kirk
    • Absent – Julia Eichhorst, Laura Lathrop, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the April 14th meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Audra Clodfelter seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The April 2026 financial reports were reviewed. Amy Keck made a motion to approve the financials. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the April bills payable. Matt Kirk seconded the motion. Measure carried.
    • Janilyn Travis reported that Kemper is currently performing their year-end audit and she is providing information that is requested.
  5. Committee Reports
    • Finance Committee – No report.
    • Personnel Committee – No report.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – The public relations committee met on May 7 and presented a written update/review of current marketing practices.
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported that 125 people attended the evening author visit program coming from Olney, and also Evansville, Vincennes, Mt. Vernon, Robinson and Flora.
    • Kyle Ziegler has retired and the library is contracting with Andrea Drummond for cleaning services.
    • The wire has been cut to the lights on the worm, so they are no longer working.
    • The summer reading program will begin soon and all activities have been scheduled. Plant a Seed. Read. is the IL state theme, and OPL is also using this theme.
    • Derek Mason has just given Logan his resignation from the board.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Non-Resident Fees for FY2026. Crystal Trout made a motion to keep non-resident fees at $55 per household. Matt Kirk seconded the motion. Measure carried.
    • HVAC for Conference Room Update. It is necessary to purchase a new full size unit for the conference room. The cost is $9800 from Hinterscher, and the unit has already been ordered. As the budget had some roll over expenses, Andrea is going to check with the City to see if we can roll those funds to the next fiscal year to purchase the unit.
    • Goals Update – Logan provided an update on his 2025-2026 goals and successes/plans he had for the next few months.
    • Review Chapter 5 Finance and Budget – Logan reviewed the chapter and OPL’s compliance. There was question regarding a carriage of a bond equal to 10% of the previous year’s revenue. Andrea is going to check with the City of Olney.
    • The trustees brainstormed ways the library could celebrate the country’s 250 th Anniversary.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Audra Clodfelter seconded the motion. Meeting was adjourned at 6:39 pm.

Minutes submitted by Crystal Trout.