OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 9th, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by
      President Julia Eichhorst, August 9, 2022 at 5:30pm.Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell,
      Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Chelsea Rude
      Absent – Julie Hill
      Others Present – Brittany Bass, Library Director
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the July 12, meeting were reviewed. Chelsea Rude made a motion to
      approve the minutes. David Abell seconded the motion. Measure carried.Chelsea Rude made a motion to approve the executive session meeting minutes from the
      July 18 executive session. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The July 2022 payable were reviewed. Crystal Trout made a motion to approve the bills
      payable. Chelsea Rude seconded the motion. Measure carried. There were no July financials
      to review at this time as the board has accepted the resignation of bookkeeper Lisa Boehl
      effective July 31. The board thanks Lisa for her years of excellent service and wishes her the
      best of luck.
      Lisa Boehl has agreed to train the new bookkeeper at a contract rate of $75 per hour. Brandan Michels made a motion to approve the training and fee. Chelsea Rude seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –The personnel committee made a recommendation to contract Janilyn Travis as the library
      bookkeeper at a rate of $675 per month. Brandan Michels made a motion to contract
      Janilyn Travis. Amy Keck seconded the motion. Measure carried.

      The personnel committee also gave a report of the search for a new library director as the
      board has accepted the resignation of Brittany Bass effective August 31. The job has been
      posted on several sites including the OPL website.

      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
      Transition Committee- On July 18, Julia Eichhorst established a transition committee to
      assist in the transition to a new bookkeeper and new director. The committee consists of
      Denyse Eagleson, Amy Keck and Chelsea Rude. The committee is planning to attend a staff
      meeting on August 15.

    • Librarian’s Report –
      Brittany presented a thorough written report to the board of directors as well as a schedule
      of events for August.As Brittany has accepted a position with a local private school, her last full day at the library
      will be August 17, but she will use vacation/sick time to work through the end of the month,
      and will be at the library some evenings/weekends. The board discussed in detail the
      transition of job assignments and scheduling.
    • Correspondence/Communication/Public Relations
    • Old Business
    • New BusinessCommittee Appointments- New committee appointments were distributed to the trustees
      as appointed by Julia Eichhorst.

      Chelsea Rude made a motion to extend all governmental and school agreements through
      the 2022-2023 school year. Rachel Kinkade seconded the motion. Measure carried.

    • Executive Session – NA.
    • Adjournment –Chelsea Rude made a motion to adjourn the meeting. Amy Keck seconded
      the motion. Measure carried. Meeting was adjourned at 6:45 pm.

Minutes submitted by Crystal Trout