Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 12th, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by
      President Julia Eichhorst, July 12, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal
      Trout, David Abell, Brandan Michels
      Absent – Denyse Eagleson, Amy Keck
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the June 14, meeting were reviewed. Julie Hill made a motion to approve the
      minutes. Chelsea Rude seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The June 2022, treasurer’s report and bills payable were reviewed. One additional payable
      was presented to Sage for $914 for accounting software. Crystal Trout made a motion to
      accept the treasurer’s report and bills payable and to adjust expenses from miscellaneous
      programs ($467.30) and walmart expense ($2034.23) to Carrie Winters Summer Program
      Grant ($2501.53). David Abell seconded the motion. Measure carried. The board expresses
      their thanks to the Carrie Winters Foundation for their continued support of the library.

Julie Hill made a motion to amend the budget to add revenue and expense of $4500 to the
Carrie Winters Trust Summer Program, and as the per capita grant totaled $12833.98, which
was $1439.98 above what was budgeted, to add that variance amount to miscellaneous
expense. Brandan Michels seconded the motion. Measure carried.

    • Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors
      as well as a schedule of events for July. Noted that the summer reading program was a
      tremendous success and will wrap up tomorrow with the summer reading challenge pizza
      party.
      Rachel Kinkade will be joining the board in August and new sub-committee and contact
      forms were distributed to the trustees which include Rachel.
    • Correspondence/Communication/Public Relations
    • Old Business –Defibrillator Request – Carle Richland Memorial Hospital has denied our request for funds to
      purchase a defibrillator as their policies prevent it. They have offered to assist us in choosing
      a good unit if we purchase one ourselves and to assist with our training to use the unit.

West Richland Book Barn – The “barn” is almost complete and we will try to arrange a
ribbon cutting with the Olney Chamber when it is installed and ready to open.

Action Pest Control-We will continue with their service until no longer needed.

    • New Business –Policy Change-The policy/by-laws committee submitted changes for review with regard to
      the job description and qualifications of the bookkeeper. Chelsea Rude made a motion to
      accept the proposed changes. Brandan Michels seconded the motion. Measure carried.
      Brittany will update the policy manual and give the trustees pages to update their manuals.
    • Executive Session – Motion was made by Chelsea Rude to enter into executive session at
      6:02pm and seconded by David Abell. Motion carried unanimously. The board moved into
      executive session until 8:25pm at which time the executive session was ended with a
      unanimous vote. No actions were taken.
    • Adjournment – –Crystal Trout made motion to adjourn at 8:29pm. Brandan Michels seconded
      the motion. Measure carried. Meeting was adjourned.

Minutes submitted by Crystal Trout