Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 8, 2019 Minutes

      1. Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, October 8, 2019 at 5:30pm.
        Present – Julia Eichhorst, Sheila Ritter, Crystal Trout, Sarah Britton, Marie Riggs, Dan Zuber, Herman Zuber
        Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the September 10, 2019 meeting were reviewed. Herman Zuber made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
        The September 2019 treasurer’s report was reviewed. Dan Zuber made a motion to approve the report. Herman Zuber seconded the motion. Motion carried. One additional check was presented for Baker & Taylor for $640.28 for books. Sheila Ritter made a motion to approve the additional payable. Sarah Britton seconded the motion. Motion carried.
      5. Committee Reports
        Finance Committee –No report
        Personnel Committee –No report
        Policy/Bylaws Committee-No report
        Building/Grounds Committee- No report
        Public Relations/Marketing Committee-No report
        Technology Committee-No report
        Planning Committee-No report
      6. Friends of the LibraryFriends of the Library’s book sale is this Friday and Saturday. Eleven volunteers met to sort books today and will meet again tomorrow to finish the project. Brittany shared the write-ups in both the Olney Daily Mail and Olney Gazette about the Friends and the new sign.
      7. Librarian’s Report
        Brittany Bass presented a thorough written report to the trustees.Additionally, Brittany has ordered 50 library yard signs that can be purchased by patrons. The signs are a great marketing piece for the library. The board discussed the multiple programs and author visits that have been taking place at the library which have been extremely well attended.

        Brittany noted that the library will be closed on November 7th so staff members can attend training. Brittany will publish the closure in advance by all available means.

        The lighting around the building has been installed by Scheutz Companies and the new pole lights are on order and will be installed upon arrival.

      8. Correspondence/Communication/Public Relations
        N/A
      9. Old BusinessNew Board Members – Brittany has sent a letter to the mayor regarding our new term limit policy and has also sent him the resignation letters of Charlotte Bruce and Charles Roberts. Brittany asked Mayor Lambird to fill the open positions as soon as possible, and she will follow up with him this week to see if any progress has been made.
      10. New BusinessLong Range Plan Progress Report – Brittany would like our current 5-year plan to include more details. She is going to review the plan with the planning committee and revise to more closely reflect the format of 5-year plans she has researched from other libraries.

        Library Policies and Bylaws – Brittany expressed concern over verbiage in our current personnel manual and is going to research the issue further. Brittany will follow up with the policy/bylaws committee. Brittany noted that there is an HR service that helps libraries write personnel policies, and she is going to check further into that service. Brittany also suggested that the trustees consider paid holidays of OPL be the same as that of Olney City Hall. She is going to research it further and present information at the November meeting.

        Brittany has also been reviewing other policies in the manual and will bring the trustees suggestions as she sees fit.

      11. Executive Session – N/A
      12. Adjournment – Sarah Britton made a motion to adjourn. Meeting was adjourned at 6:10pm.

    Minutes submitted by Crystal Trout