Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 10, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst October 10, 2023 at 5:32 pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Andrea Puckett
        Absent – N/A
        Others Present – Logan Braddock, Director, Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the September 12 meeting were reviewed. It was noted that the meeting adjourned at 6:29, not 5:29 as presented. David Abell made a motion to approve the minutes with the adjournment time change. Rachel Kinkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The September 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Crystal Trout seconded the motion. Measure carried.
        • Brandan Michels made a motion to approve the bills payable as presented. Denyse Eagleson seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee – Committee met on September 18. David Abell, Rachel Kinkade, Julia Eichhorst and Logan were present. The committee discussed the new paid leave policy for part time employees that is being implemented by state of IL, effective Jan 1. (More information in new business.)
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business
        • Board Vacancy – It was noted that the IL Library Board policy is for trustees to be selected from the library supporting tax base, so no policy changes will be made regarding allowing trustees from outside city limits. Julia has been given the name of a local business person interested in serving as a trustee. She will follow up with her.
        • A/C Replacement – Logan reviewed additional quotes for the replacement of bad A/C units. The trustees have been presented with quotes from Read’s, Schultz and Hinterscher. Brandan Michaels made a motion to accept a quote from Hinterscher to replace two heating and A/C units at a total cost of $17,400 with funds from Building and Maintenance reserve. Crystal Trout seconded the motion. Measure carried.
      • New Business
        • Safety Deposit Box – OPL has a box at First National Bank and at this time, the keys are missing. The cost is $185 to have the lock drilled out. Julia is going to follow up with FNB regarding the opening of the box.
        • Election of V.P. – tabled until the November meeting.
        • Paid leave for all workers policy – The trustees reviewed the information proposed by the policy committee. It was decided that our part time workers’ leave will be calculated by calendar year and that the hours would be given in a front loaded manner. The policy committee will re-write the policy manual and present it at the November meeting for approval. Meanwhile, Logan is going to discuss the program with the part time employees.
        • Electronic Sign Policy – Logan is going to propose a written policy at the next meeting for use/advertising of local events on the library’s electronic sign.
        • Chapter 10 of the ILS was reviewed regarding programming.
      • Executive Session – N/A
      • Adjournment – Andrea Puckett made a motion to adjourn the meeting. Amy Keck seconded the motion. Measure carried. Meeting was adjourned at 6:48 pm.

Minutes submitted by Crystal Trout.