Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 10, 2019 Minutes

      1. Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Crystal Trout, September 10, 2019 at 5:33pm. Present – Board members present: Crystal Trout, Marie Riggs, Charles Roberts, Dan Zuber, Herman Zuber.Absent – Board members absent: Sarah Britton, Julia Eichhorst, Sheila Ritter.Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the August 13, 2019 meeting were reviewed. Charles Roberts made a motion to approve the minutes. Dan Zuber seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
        The August 2019 treasurer’s report was reviewed. Additional checks presented for Barlow Lock and Security Inc. for $216.00, House of Guitars for $738.97 and The Lyceum Agency for $90.00. Herman Zuber made a motion to approve the report and payables. Charles Roberts seconded the motion. Motion carried.
      5. Committee Reports
        Finance Committee –No reportPersonnel Committee –No reportPolicy/Bylaws Committee-No reportBuilding/Grounds Committee- No report

        Public Relations/Marketing Committee-No report

        Technology Committee-No report

        Planning Committee-No report

      6. Friends of the Library
        Friends of the Library’s next meeting will be September 16th at 5:00 pm at OPL. They will be working on the upcoming book sale to be held October 11-12. Volunteers are needed for book sorting and Brittany has a sign-up sheet.
      7. Librarian’s Report
        Brittany Bass presented a thorough written report to the trustees.
      8. Correspondence/Communication/Public Relations
        Brittany circulated the tax levy report.A letter of resignation (from the board of trustees) was presented/read by Charles Roberts. Mr. Roberts has served on the board for over 20 years and feels positively about the direction of OPL and its leadership.The trustees also acknowledged the receipt of a resignation by email from Charlotte Bruce.
      9. Old Business
        New Board Members – There are now two open trustee positions on the board. Brittany will contact Mayor Lambird to ask for appointments and forward him a list of suggestions that was developed by the nominating committee and presented to the board in July. Additional board members will leave the board in May 2020 in response to the new term limit policy established June 2019. New committee assignments will be established by President Eichhorst when new trustees come onto the board.
      10. New Business
        Building & Grounds – The sign is now up and running.Brittany presented two project bids from Scheutz Companies for upgraded lighting for the library for $2,625.00 to replace lights on the building and $2850.00 to replace the light heads on the poles leading to Main Street.

        Herman Zuber made a motion to accept the bid from Scheutz to install six new LED lights around the outside of the library building for $2,625.00. Marie Riggs seconded the motion. Motion carried. Funds will be used from the Special Reserve Building fund to complete the project.

        Dan Zuber made a motion to accept the bid from Scheutz to replace the heads of the current pole lights that line the library drive coming from Main Street for $2850.00 The new heads will have an auto shut off (dusk to dawn) feature. Herman Zuber seconded the motion. Motion carried. Funds will be used from the Special Reserve Building fund to complete the project.

      11. Executive Session – N/A
      12. Adjournment – Marie Riggs made a motion to adjourn. Meeting was adjourned at 6:27pm

    Minutes submitted by Crystal Trout