Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 12, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst September 12, 2023 at 5:30pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
        Absent – N/A
        Others Present – Logan Braddock, Director, Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – Attending the meeting was Andrea Puckett, who is joining the board, but has not been officially appointed by Mayor Lambird.
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the August 8 meeting were reviewed. David Abell made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The August 2023 financial reports were reviewed. Brandan Michels made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
        • Crystal Trout made a motion to approve the bills payable as presented. David Abell seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds/Technology Committee–A report was given from a meeting held on 8/29. Present at the meeting were David Abell, Brandan Michels, Julia Eichhorst and Logan Braddock. The committee reviewed all ongoing costs of technology and subscriptions that are paid monthly. Logan reported that Maker Space items are being purchased from last fall’s Carrie Winter’s Grant, and that they will be used initially for Maker Space events. The group discussed the current condition of the library’s air conditioning units.
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
      • Correspondence/Communication/Public Relations – A letter was received from CWM Company advising that there is work being done at 300 W Main Street on contaminated soil and that we should be aware of the situation if planning any water placement.
      • Old Business
        • Board Vacancy – The vacancy of Julie Hill was discussed as well as the need to elect a new board Vice President. The board discussed whether a policy change should be made to allow board members from outside the city limits. The policy committee is going to review the current policy and make suggestions at the next meeting.
        • Light Fixtures – Logan presented multiple quotes for our lighting issues at the library. It was decided to table the issue until we had decided how to proceed with the air conditioning situation.
      • New Business
        • Chapter 9 of the ILS was reviewed. Logan brought to the attention of the trustees that all reference materials at the library had been weeded. This was a concern for Logan, and he is going to collect data to see what materials might be needed.
        • Logan provided several quotes for replacing A/C Units and defective compressors in units. Quotes were received from Read’s, Schultz and Scott Hinterscher. Three of the current units were installed when the building was built, and two stopped working in the last month. One was repaired by Schultz. The committee asked Logan to get additional information from Scott Hinterscher for the next meeting.
        • Lawyer in the Library Program – A report was given from the meeting held regarding the program. It was the recommendation of those present that we participate in the program. David Abell made a motion to participate in the program. Brandan Michels seconded the motion. Measure carried.
      • Executive Session – N/A
      • Adjournment – Amy Keck made a motion to adjourn the meeting. Denyse Eagleson seconded the motion. Measure carried. Meeting was adjourned at 6:29 pm.

Minutes submitted by Crystal Trout.