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March ’26 Board Meeting Minutes

2026-04-20T12:44:49-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 10, 2026

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst March 10, 2026 at 5:32 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Matt Kirk, Laura Lathrop
    • Absent – Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the February 10th meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The February 2026 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the February bills payable. Amy Keck seconded the motion. Measure carried.
    • Olney Public Library received a $7,000 grant from the Johnsie Fiock Fildes estate for use for the One Book One Community Project. The library is very thankful as this grant allows us to move forward with the OBOC program. Andrea Puckett made a motion to open the budget to add a $7,000 revenue line from the Johnsie Fildes grant and a $7,000 expense line for the same, and indicated that these funds will be used for the OBOC program in 2026. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report.
    • Personnel Committee – No report.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan indicated the 100 Remarkably Bright Creatures books purchased to give away for the OBOC program have been taken by patrons of the library. The board suggested Logan purchase another $1000 in books for give away.
    • The new graphics have been added to the children’s area of the library.
    • Gutters have not been fixed yet. Logan is going to seek another contractor soon if he does not hear from the original repairman.
    • The library is going to be closed July 4 th for Independence Day.
    • One Book One Community program is moving forward as planned. The author will speak at RCHS (RCPAC) at 9am for students and at 5:30pm for the community. Amy Julian is distributing books to high school students while OPL is distributing free books to the community.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Long Range Plan Update – Logan reviewed the current long range plan covering ways we are succeeding and asking trustees for suggestions in areas where we might improve.
    • Review Chapter 3 Building and Grounds – Logan reviewed the chapter and reported that OPL is in compliance.
    • Crystal Trout made a motion to approve the budget as proposed by the finance committee. Audra Clodfelter seconded the motion. Measure carried.
  10. Executive Session – Please see above.
  11. Adjournment – Laura Lathrop made a motion to adjourn. Matt Kirk seconded the motion. Meeting was adjourned at 6:41 pm.

Minutes submitted by Crystal Trout.

March ’26 Board Meeting Minutes2026-04-20T12:44:49-06:00

February ’26 Board Meeting Minutes

2026-03-12T22:23:50-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 10, 2026

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst February 10, 2026 at 5:32 pm.
    • Present – included Julia Eichhorst, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Matt Kirk, Laura Lathrop
    • Absent – Rachel Kinkade, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 13th meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The January 2026 financial reports were reviewed. Amy Keck made a motion to approve the financials. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the January bills payable. Andrea Puckett seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – No report.
    • Personnel Committee – Derek Mason, Matt Kirk and Julia Eichhorst met with Logan to present his annual review. Copies of the compiled review were presented to the trustees.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also reported that there is gutter damage from the snow and ice on the south side of the building. It will be repaired as soon as the weather permits.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Draft Library Budget – Andrea Puckett presented the 2026-2027 budget draft as well as estimated employee wage increases for review. Crystal Trout made a motion to enter executive session for the discussion of employee wages at 6:01pm. Amy Keck seconded the motion. Measure carried. Trustees entered executive session. Executive session ended at 6:11 pm and Logan re-entered the meeting.
    • Andrea Puckett made a motion to implement a $1.00 fee for scanning and emailing documents for patrons. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the budget as proposed by the finance committee. Audra Clodfelter seconded the motion. Measure carried.
    • One Book One Community – Logan reported that OPL was granted $5,000 from Johnsie Fildes to be used for OBOC. That grant, along with $3,000 from Carrie Winters, $6,400 from miscellaneous programming and $2,000 remaining from Carrie Winter’s spring 2025 grant will allow us to move forward with the OBOC program. The book will be Remarkable Bright Creatures by Selby Van Pelt. Van Pelt will speak during the day at RCHS and again in the evening to the community, hopefully in April. The book is being made into a movie, launching this spring. Expenses will include the speaker’s fee, her hotel/food/mileage and the purchase of books as well as marketing the event.
    • Chapter 2 Advocacy and Community Engagement – Logan discussed the recommendations and indicated a goal to become more aware of local city and county information.
  10. Executive Session – Please see above.
  11. Adjournment – Amy Keck made a motion to adjourn. Matt Kirk seconded the motion. Meeting was adjourned at 6:27 pm.

Minutes submitted by Crystal Trout.

February ’26 Board Meeting Minutes2026-03-12T22:23:50-06:00

January ’26 Board Meeting Minutes

2026-02-23T15:03:34-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 13, 2026

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst January 13, 2026 at 5:32 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Amy Keck, Matt Kirk, Laura Lathrop, Derek Mason
    • Absent – N/A
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the December 9th meeting were reviewed. Rachel Kinkade made a motion to approve the minutes. Laura Lathrop seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • December 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the December bills payable. Audra Clodfelter seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to add $3,000 which has been awarded to the OPL from Carrie Winters Trust to the Carrie Winters Trust revenue line and the Carrie Winters Fall Grant expense line. Andrea Puckett seconded the motion. Measure carried. It was noted that our grant request was $5,000, and we were awarded $3,000. Funds are to be used for One Book One Community if we are able to raise addition funds to see the project to fruition.
    • No action needed to be taken for the Philip Crackel grant regarding the budget at this time.
  5. Committee Reports
    • Finance Committee – No report.
    • Personnel Committee – Derek will be compiling the evaluations this weekend and requests that they all be received this week. He will present the evaluation to Logan asap.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee – No report
    • Public Relations/Marketing Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also reported that Pampe has installed the new sink in the women’s restroom and that Dan Hahn is working on a quote for the graphics for the children’s area.
  7. Correspondence/Communication/Public Relations – Kyle Ziegler submitted a letter to the library indicating that he was needing time off and assumed that would end his agreement with the library. Logan discussed with Kyle that if he wished to return after his time off, it would please the library. Kyle is going to get back to Logan with a decision. Meanwhile, Logan is going to explore alternative service for cleaning and maintenance during Kyle’s absence.
  8. Old Business – N/A
  9. New Business
    • Certificate of Deposit – Andrea Puckett made a motion to open a CD for 18 months at First National Bank at a rate of 3.56% with a deposit of $40,000. Amy Keck seconded the motion. Measure carried.
    • 5-Year Capital Improvement Plan – Logan is going to request $7,000 from the City of Olney for books.
    • Staff Evaluations – Logan completed staff evaluations last week and made the results available to the trustees for review.
    • Chapter #1 Access – Logan reviewed this information and indicated the OPL is in compliance in all regards.
  10. Executive Session – N/A
  11. Adjournment – Rachel Kinkade made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:47 pm.

Minutes submitted by Crystal Trout.

January ’26 Board Meeting Minutes2026-02-23T15:03:34-06:00
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